Software Components

Posting to fundraising and donor tracking software has very unique and discreet requirements. You can't simply upload a common-delimited or CSV file because data changes, not year-to-year, rather appeal-to-appeal. Once seemingly similar Reply Devices are printed the results may vary wildly: by printer, in the size or font of OCR, by barcode, layout and most important for what you are asking for. Until recently creating a standard interface for the key fundraising and donor tracking software was a frustrating exercise. 2500M is the first set of products to create standard interfaces into Blackbaud Raiser's Edge, Kintera Sphere, MPower MPX, ResourceOne Technologies DonorOne, SofterWare DonorPerfect, and, SofTrek PledgeMaker.

Look at your typical Reply Device after two or three printings the OCR scan lines will be different. Maybe you receive stacks of donor letters with their business checks / cheques, nicely typed on their letterhead. Try to use recognition technology: maybe you'll find the OCR scan lines or the data fields within the letters, more than likely, you'll spend more time correcting what recognition technology found. There simply has been NO effective way to process these transactions, rather most experts will recommend that you train your donors to be more responsible or you just have to manually Read & Key. For nonprofit organizations Aqubanc has found a better way to Steward Your Resources: Single Click Entry uses the highly evolved DOKuStar recognition products from Oce Document Technologies. After looking at a donor letter for example, Single Click Entry may find the Shrinkode, Donor ID, Check Serial Number or Cheque Number and highlight this data for the Gift Receipting operator. Once highlighted, a Single Click of the mouse deposits this data into an Entry field. While the logic of this process runs counter to typical forms processing, Aqubanc has found for nonprofit organizations it makes undeniable sense and is completely logical.

Aqubanc began researching for a better way for smaller to multi-tier nonprofits to electronically deposit their checks / cheques using Digital Check TS230 scanners while continuing to post to their Fundraising software using 2500M. After completing in-depth research, Aqubanc found the Canadian importer for Digital Check, Contact Innovations was the best company with a complete solution: IA Remittance is the best path for nonprofits to Steward Your Resources. IA Remittance provides easy-to-use, functionally logical (intuitive) software for image scanning, endorsing, transaction archiving and creation of US Check 21 and for future Canadian Cheque 21 electronic depositing. Combining the highly reliable Digital Check TS230 and TS4X scanners with IA Remittance is proven everyday in over 500 sites throughout North America. Aqubanc has been working with Contact Innovations since 2006. Knowledge-depth about electronic check / cheque depositing, and, how to optimize Gift Receipting and Gift Processing are delivered without any hint of arrogance: this has made it possible for Aqubanc to complete conversions to IA Remittance.

Most Fundraising and donor tracking software either doesn't have the capability to store images or the process to access stored images is simply too cumbersome to use. When this happens, Gift Receipting to Fund Raisers need a quick yet robust platform to access images within their office or across continents. Hershey Systems DocBox and Singularity provides innovative software solutions to more than 200 colleges and universities around the world: designed to increase student services and lower operational costs across the entire campus. With DocBox and Singularity, colleges and universities have streamlined manual, paper-intensive processes by transforming how they process, store, manage and access valuable information. DocBox and Singularity ideally compliment the needs of Gift Receipting and Fundraising. Moreover when Fundraising and donor tracking software do not have Electronic Storage capability, Aqubanc recommends DocBox and Singularity to serve this mission.

Non-Profits receive faxes for certain types of campaigns, research surveys, or simply supporting documentation to a donor's gift. For collegiate foundations, this may include alumni planned gifts, donations from IRA accounts, or simply updates to the donor's record. Faxes can't be altered, infected with a virus or hijacked and so faxes received by computer remain the safest and most secure method for sending all kinds of donor transactions or documents. Faxing is convenient for the original paper documents and can be done anywhere there is a phone. The downside to traditional fax workflow is the slow process of getting the faxes logged and into the right hands. Aqubanc found Report to be the first company that can effectively identify, log, sort and get faxes into the right hands in the right amount of time or less. Using their patented software, known as SmartPaperware, Report links original faxes, emailed documents and hard copy images ,commonly known as paperware to the correct endpoint. It is a wonderful solution to a dreadful problem.